Point of sale (POS) systems are pivotal in finalizing customer transactions and managing sales. That’s great for products, but how can you optimize your Point of Sale system to aid the management of employees? Through integration with payroll and HR systems, POS integration automates processes like payroll management and schedule updates, boosting efficiency and accuracy. This article explores the benefits and real-world applications of point of sale integration, highlighting its role in enhancing operational efficiency and minimizing manual tasks.
The Key Features of a Point of Sale System
A point of sale system, or point of purchase, is where an employee rings up customers and accepts payments. A point of sale system is the hardware and software components that facilitate the transactions. Point of sale systems offer scheduling and bookkeeping features that allow businesses to monitor the performance of their staff. Additionally, POS systems track inventory, revenue, and customer purchase history and provide valuable insights for business management.
What is a Point of Sale Integration?
Point of sale integration automatically shares employee data with your preferred payroll or core HR system. Integration streamlines HR processes that sustain a business and nurture success. Integration of POS systems and HR apps automates payroll, tip distribution, new hires, employee status updates, and scheduling data.
How Does Point of Sale Integration Work?
Flexspring makes custom POS system integration easy. Experts at Flexspring do all the data mapping to create a tailor-made connector for your business. Flexspring's specialists handle all the data mapping to craft a personalized connector for your business that does not require internal IT resources for integration creation or maintenance. Custom connectors allow Flexspring's experts to address a business's distinct integration requirements while aligning unique data field names and syntax of your POS and HR applications.
POS Integration Examples
Flexspring provides POS integration with any App. All of Flexspring's POS integrations work with popular POS systems like Aloha by NCR Voyix, Oracle Micros Res, Toast, Lightspeed, TouchBistro, Revel, e-Restaurant, POS Nation, and more. Let’s look at some of the most popular examples of point of sale integrations.
New Hires and Employee Updates from a Core HR to a POS
When a new employee registers in a core HR app, their new hire details synchronize with your POS system in near real-time. The new hire details include essential employee information necessary for maximizing POS functionality. Similarly, any updates to existing employee data in the core HR app are promptly reflected in the point of sale system, ensuring that all employee information crucial for operational efficiency remains current.
Time and Attendance Summaries from a POS to Payroll or Core HR App
Point of sale integration enables the automatic import of hourly summaries for each worker from the POS system to your preferred payroll or core HR app, requiring no manual intervention. Additionally, this functionality extends to managing vacation and leave time for employees.
“Unique to First Watch is our borrowing process. If one location is short-staffed, we can borrow employees from nearby locations. We needed to handle this custom temporary punch-in/ punch-out transfer for proper cost allocation in ADP. The Flexspring team built a custom integration into our time and attendance use case that solved our problem. Data integration works seamlessly!” — Chris Mangino, Sr. Director of IT, First Watch Restaurants
Work Schedules from Payroll or Core HR App to POS
This integration transmits work schedules allocated in your payroll or core HR app to the POS system daily, ensuring that each worker can view their updated schedule directly within the POS interface. Point of sale integration allows employees to stay informed about any schedule adjustments and empowers managers to confidently manage schedules in their preferred app without needing to access the POS system.
Benefits of Point of Sale Integration
Implementing point of sale integration offers numerous advantages for businesses, ranging from time savings to enhanced accuracy in financial reporting. Let's delve into the key benefits that POS integration brings to the table:
Time Savings
Manual data reentry requires additional time spent entering data into multiple systems. Data integration frees managers from mundane and time-consuming manual data reentry tasks. Additionally, data handled manually across multiple systems leaves increased room for human error and additional time spent to locate and correct errors. Integration saves time.
“We tried other integration vendors before, but they failed to deliver. Flexspring listened to us and built the integration we wanted. We said this is where we are, and this is where we want to be, so make it happen— and Flexspring did! By using integration, we’ve overcome some big problems and saved a heck of a lot of time.” — Rob Pham, Vice President of Information Technology, Wen JAI Restaurant Group
Accurate Financial Reporting
Payroll and point of sale integration fully automates tips and commissions data sharing with no required file uploads. Automation accurately calculates tips and commissions, employee earnings, and withholding deductions. Point of sale integration creates a highly efficient and error-free process. Front-line employees can relax knowing their attendance, paychecks, and tips track quickly and accurately.
Fewer Data Errors
Without point of sale integration, an employee must manually copy data from one source to another. Manual data reentry leaves much room for human error. With data integration, data automatically imports from one application to another. Therefore, point of sale integration reduces the possibility for errors in data such as timesheets or employees’ hourly summaries.
Summary
In conclusion, point of sale integration is a cornerstone in modern business operations, offering streamlined processes and enhanced efficiency. Automated tasks and seamlessly connected essential systems optimize business workflows, reduce errors, and empower employees and managers. As technology continues to evolve, embracing POS integration remains a key strategy for staying competitive and meeting the ever-changing demands of restaurant and retail environments.
