"Data no longer sits idle waiting for me to manually transfer it to accounting. Now they have the data as soon as I'm done with payroll because the integration sends it right away. We save more than an entire day’s worth of work for each payroll cycle!" — Deborah Giron, HR and Payroll Manager, Housing Assistance Council
Integration Challenge
A non-profit doing important work for over 50 years, the Housing Assistance Council (HAC) faced a time-consuming and error-prone manual process for transferring payroll data from ADP Workforce Now® into NetSuite®. Inefficient and complex, this tedious process involved exporting data from ADP into spreadsheets, cleaning up those spreadsheets, converting the data into a format the accounting team could use, and then sending the file to the team manually. This arduous administrative process bogged down workflows and opened up possible data errors in financial reporting.
Integration Solution
HAC took a major leap forward by partnering with Flexspring to create a custom data integration between ADP and NetSuite, eliminating tedious manual data entry and file transfers. This solution streamlines the entire process, automatically syncing data from payroll to accounting. Data integration now puts valuable time back in the hands of the payroll and accounting teams.
Integration Use Case
ADP Payroll to NetSuite Journal Entries
After processing payroll, the Flexspring integration seamlessly extracts data from ADP. The integration then automatically imports key payroll details—like earnings, taxes, and deductions—into NetSuite, creating a single journal entry for each payroll run. Summary amounts are organized by account codes, cost centers, departments, or locations for easy tracking. The integration also verifies debit and credit balances, sending notifications if any errors arise.
This integration significantly reduces human error and ensures prompt, accurate payroll data in the organization's financial systems.
Coolest Feature of this Integration
“We had a quick timeline to get this integration complete,” said Tiara Brantle, HAC’s project manager. “Flexspring understood the project’s urgency and met our deadlines without compromising quality. Their ability to handle the complex coding required in NetSuite is remarkable. We were impressed by their depth of technical knowledge and how seamlessly they executed the integration. Best of all, we didn’t need any outside consultants — Flexspring managed everything in-house, which made the process smooth and cost-effective. The Flexspring team knows exactly what they’re doing and delivered beyond our expectations.”
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